How to Manage Outlook Storage Limits with PST File Compression

I was getting frequent storage full messages in Outlook, and the PST file had become very large, which slowed down Outlook. Then I used Softaken Compress PST Tool, and in just a few minutes, my file size was reduced significantly, without any data loss. With this tool, you can save attachments separately or compress them, which improves Outlook performance. The UI is also quite simple, and there is a facility to compress multiple PST files in batch. If you are also troubled by the slow speed and storage limit of Outlook, then definitely try it once.

Microsoft Outlook is a popular email client used by professionals and personal users around the world. But as emails, attachments and other data grow over time, Outlook's storage limits can become a problem. There is a simple and effective solution to this problem - PST File Compression.

If your Outlook is running slow or the PST file has become too large, I would like to recommend a tool - DataVare Outlook PST Compact Expert. I have used it myself and it compressed my 10 GB file in just a few minutes.

Its highlights:

• Reduces PST size without data loss
• Works without Outlook installed
• All versions supported - from 2007 to 2021
• Easy interface, no technical knowledge required

To manage Outlook storage limits effectively, the Shoviv PST Compress tool offers a reliable solution. It reduces the size of large PST files by compressing them without affecting data integrity. The tool removes or compresses attachments, shrinks mailbox size, and helps prevent Outlook performance issues or corruption. With options to exclude specific attachments or save them in a separate folder, it ensures flexibility and control. Compatible with both ANSI and Unicode PST files, Shoviv PST Compressor supports all Outlook versions, making it ideal for optimizing storage space while keeping your data safe and organized.

If Outlook files become oversize or get corrupted due to large size then we recommend you to choose BitRecover PST Splitter Tool as it can easily split resultant Outlook files and no risk of losing any information. 

If your Outlook PST files are taking up too much space, a good first step is to compact them. You can do this by going to File > Account Settings > Data Files, selecting the PST file, clicking Settings, and then choosing Compact Now. But before you compact, it's smart to remove duplicate items like emails, contacts, or tasks—since they take up a lot of space too. A quick and easy way to do this is with a tool like SysTools Outlook Duplicate Remover. It finds and deletes duplicates from your PST file in just a few clicks, helping reduce the file size without losing anything important. Once duplicates are gone, compacting the PST file will be much more effective.

To manage Outlook storage limits effectively, you can use both manual and automated approaches to compress PST files. Manually, Outlook offers a built-in “Compact Now” feature: go to File > Account Settings > Data Files, select the PST file, click Settings, and then choose Compact Now to reduce the file size without losing any emails, contacts, or attachments. For a more efficient and bulk solution, automated tools like the Aryson PST Compress Tool can compress multiple PST files at once, safely reducing their size while maintaining data integrity and folder structure, saving both time and disk space for large mailboxes.

I feel managing Outlook storage limits with PST file compression is not an easy task. Because while compressing your data, there is a high chance of losing the quality of the data. So, download the SysTools PST File Splitter Tool, which splits your data file into small parts without losing any information and data. And this software maintains all the original data and works with multiple data files. You can also download the free demo version.