Converting OST (Offline Outlook Data Files) to PDF while retaining the original email formatting (including fonts, inline images, and layout) can be a bit tricky, but it’s definitely achievable with the right method or tool. Here's a breakdown of how you can do it reliably:
✅ Recommended Methods
Option 1: Use Microsoft Outlook + Print to PDF (Manual, Free)
If you still have access to Outlook and the OST file is accessible:
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Open Outlook with the account synced to the OST file.
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Select the email you want to convert.
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Click File
→ Print
.
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Choose "Microsoft Print to PDF" as the printer.
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Click Print and save the file as a PDF.
Pros:
Cons:
Option 2: Use OST to PST Converter + Email to PDF Tool (Batch Conversion)
If the OST is not connected to a live Outlook profile anymore:
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Convert OST to PST using tools like:
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Open PST in Outlook.
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Use an Outlook add-in or external tool for batch export to PDF:
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SysTools Outlook to PDF Converter
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BitRecover OST to PDF Wizard
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Aid4Mail (high-end with accurate formatting)
Pros:
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Preserves formatting and attachments.
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Supports batch conversion.
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Handles orphaned or inaccessible OST files.
Cons:
Option 3: Use an All-in-One OST to PDF Tool
There are dedicated tools that convert OST directly to PDF, preserving formatting, metadata, and attachments:
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Aryson OST to PDF Converter
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Softaken OST to PDF Exporter
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DataHelp OST to PDF Wizard
Look for these features:
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Retains inline images, fonts, layout.
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Converts entire mailbox or selected folders.
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Exports emails with attachments embedded or separately.
Cons:
🛡️ Tips to Preserve Formatting
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Preview first in the tool before exporting, if possible.
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Ensure the PDF output setting includes “embed attachments” if you want everything inside the PDF.
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Avoid saving to plain text or RTF — these strip formatting.
🔚 Summary
Method |
Best For |
Formatting |
Cost |
Outlook + Print to PDF |
Few emails, simple |
High |
Free |
OST to PST + PDF Add-in |
Lots of emails, access to Outlook |
High |
Paid tools |
All-in-One OST to PDF |
No Outlook, orphaned OST |
High |
Paid |
Posted On:
03-Jun-2025 22:53