Steps to Manage SharePoint User Profiles Using Admin Centre

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Posted On: 29-Jan-2024 04:26 

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The SharePoint stores the data of the users as per the organization. The SharePoint admin is responsible for creating and managing the SharePoint user profiles. But sometimes the Administrators find it difficult to manage the user profiles through the admin center. If you are an admin or in search of the steps to manage the SharePoint user profiles, then this is the right place for you. Here you will find the complete steps for SharePoint to manage user profiles. SharePoint user profiles are easy to configure with the SharePoint server and Active Directory Domain services. 

Steps to Manage User Profiles in SharePoint 

Let’s discuss the five simple steps to manage the user profiles in SharePoint using the Admin Center.

1. Configuration of the User Profiles

The SharePoint user profiles contain the different information of the users such as name, job title, contact information, and so on. The Admin manages the profiles so the admin also needs to determine the details of the users are up to date. However, because of the large number of users, it becomes challenging for the admin to update the details of the users one by one. Therefore the admins can assign that task to the user itself for upgrading their profile details.

2. Allocate Permissions

The users can access which site and how much content from that site, it depends on the admin. The Administrator has the right to assign the permissions to the users. Through this, the users can only access the permitted sites and documents. Permissions in SharePoint add another security level to the sites so that unauthorized users cannot access the data. 

Also Read: What is the Difference Between SharePoint Online and On-Premise?

3. Training of the Users

Provides regular training to the users about the usage and functionalities of SharePoint. As there are many updates in Sharepoint, so to keep the users up to date is the need of the hour. 

Most of the users are not aware of the SharePoint features because SharePoint requires regular learning. The administrator can customize SharePoint as per the requirements.

4. User Feedback 

The admin needs to take the feedback of the users regularly. Because of the user's feedback, the admin can find the challenges for the users and solve them. Admins can create a helpdesk tab in the SharePoint sites to submit the user's feedback. After analyzing the feedback of the users the admins can take the relevant action and improve the shortcomings. 

5. User Management

The admin can manage the users through the SharePoint Admin Center. The SharePoint admin can make the groups based on job title or any other parameter. After making the SharePoint groups the admin can share the content that is relevant to the specific groups and manage the users easily.

Also Read: What are the different types of SharePoint sites in SharePoint?

6. Monitor the Reports

SharePoint also has the features to monitor the reports of the user's activities, issues with the user profiles, and others as well. Through this feature, the admin can analyze the user's performance and problems with the user profiles and solve them. These all are the steps that are required to manage the user profiles in the SharePoint Admin Center. But in some situations, you need to migrate the SharePoint sites and permissions to another SharePoint site. But the question arises how to achieve this. 

How to Migrate SharePoint Site to Another Site?

The SharePoint Migration Tool is the one that is used to migrate SharePoint site to another site without any effort. This tool is also recommended by the experts because of its advanced features. Multiple features make the process easier. There is an advanced Date filter which is used to filter out the data. 


You can also use this tool easily because it has an interactive user interface. You do not require any technical knowledge to operate this tool. Even non-tech users can also execute this tool. After the completion of the process, a final report is also generated through which you can examine all the executed steps.


Also Read: How to Create Group in SharePoint?


Managing the user profiles in SharePoint is a challenging task for the administrators. That’s why 

through this article, we have explained all the steps that are required to manage the user profiles in SharePoint. An expert’s recommended solution is also explained to migrate the SharePoint sites to another site efficiently.



07-Apr-2024 at 23:13
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