How to backup Office 365 emails?

Users are now shifting towards cloud-based applications like Microsoft Office 365 because of its advanced features and its option to allow users to work from anywhere, at any time, and with any device. These are the main reasons why it is getting popular and is in demand nowadays. Nevertheless, an organization must be aware of the agreement, which says Microsoft is not responsible for your data in case of any outages or disruptions. The retention policy of Office 365 is quite limited times; hence it's the user's responsibility to keep data secure. Therefore, users take backups of Office 365 mailboxes. Now the question is how to take a backup Microsoft 365 emails. You can perform the task manually or with a third-party application. Now it's your choice to use either the manual method or the third-party application.

The manual method is not preferred much because the task is complicated and has chances of losing data. However, with a third-party tool like Office 365 Backup and Restore Tool, you can take backup easily; hence, the best solution for your question about how to backup Microsoft 365 emails is Office 365 Back Tool. The software guarantees zero data loss, and the hierarchy of folders remains the same. Usually, users take backups in the PST file folder because PST files are easy to port and access, and along with PST files, users can take backups in HTML, MBOX, EML, MSG, and MHT file formats. You can schedule your backup job periodically. You can filter out your data with the Filter option by excluding the undesired items and including the desired items. Along with backup, the software allows for the restoration of mailboxes. Thus, it can run multiple jobs simultaneously.

Backing up your Office 365 emails is important to ensure that you have a secure and accessible copy of your data in case of any loss or corruption. Here are the steps you can follow to backup your Office 365 emails:

1. Export emails from Office 365: You can use the built-in export feature in Outlook to export your emails to a PST file. This file can be saved locally or to an external storage device for backup.
2. Use a third-party backup tool: There are many third-party backup tools available that are specifically designed for Office 365 email backup. These tools can be configured to automatically backup your emails to a local or cloud-based storage location.
3. Use Microsoft OneDrive or SharePoint: You can store a copy of your emails in Microsoft OneDrive or SharePoint, which are both included with Office 365. This provides an additional layer of protection and ensures that you have access to your emails even if your primary device is lost or damaged.

It's important to regularly backup your Office 365 emails to ensure that your data is protected and accessible. The frequency and method of backup will depend on your specific needs and requirements, so be sure to choose the best option for your organization.

If you want to backup the Office emails to local PC or to any other removable devices then you can simply opt the best solution offered by ZOOK Office365 Backup Software. It offers the users to backup the bulk Office emails at once with all the attachments embedded in it. It assures the users about the no data alteration.

It is fully compatible with all the available Windows OS such as Windows/8/7/XP/Vista, etc. Users can easily backup and save the emails into multiple file saving formats such as PST, EML, PDF, EMLX, MSG, etc.

Explore More: https://www.zooksoftware.com/office-365/backup/